Welcome to EMO Hannover digital!

Hello and thank you for your interest in our website. For reasons of better readability alone - in the context of the following explanations - the simultaneous use of masculine and feminine and various forms of language is dispensed with. All personal designations apply to all genders: m/f/d. In addition to these and other things, we also take your rights to privacy, data protection and informational self-determination very seriously. Therefore, we would like to inform you about the following:

I. Who are we? Who is responsible for data protection at our company?

1. Person in charge

(1) The responsible party within the meaning of the EU General Data Protection Regulation (GDPR), other data protection laws applicable in the Member States of the European Union (EU) and other provisions of a data protection nature is:

VDW e.V.
Lyoner Straße 18
60528 Frankfurt am Main
Phone: + 49 69 756081-0
Mail: privacy@vdw.de
Internet: vdw.de

2. data protection officer

You can reach our data protection officer as follows:

Scheja und Partner Rechtsanwälte mbB
Adenauerallee 136
653113 Bonn
Phone: +49 228 227 226-0
Mail: info@scheja-partner.de
https://www.scheja-partner.de/kontakt/kontakt.html

II. What happens when using the EMO digital (as well as Web Sessions) website on the operator's portal?

(1) For technical reasons, the operator of this website automatically stores and collects server log data (log files), which are transmitted by your browser. The data stored by the server is not assigned by us to any natural persons. The following data may be collected:

• Information about the type of browser and the version used, as well as the language of the browser
• operating system of the user
• The Internet service provider of the user
• The IP address of the user
• Date and time of access
• Websites from which the user's system accesses our website (referrer)
• Websites that are accessed by the user's system via our website.

We receive this data via cookies and directly from your browser.

(2) The processing of the data serves to deliver the contents of our website, to ensure the functionality of our information technology systems and to optimize our website. The data of the log files are always stored separately from other personal data of the users.

Please understand that the log files are absolutely necessary for the security and protection of this website.

III. Registration for EMO digital (incl. Web Sessions) and user data

(1) Participation in EMO digital requires free registration. The following data will be collected:

• Salutation
• First name / last name
• Country of the participant
• Company
• Professional function within the company
• Telephone number
• E-mail address
• Password (for access)

So when communicating digitally in the course of EMO, the data you have deposited during registration will be processed.

(2) This information is used for personalization, identification and verification (accurate address and protection against misuse), the occasion-related contact within the web session, as well as statistical surveys. The processing of this registration data is necessary for the exercise of our legitimate interests and for the provision of our offers and services.

(3) Only you know the reasons for registration; the reaction to this immediately describes the purpose of our processing.

(4) Furthermore, we ask optionally whether the mentioned EMO digital registration data may be stored by the operator for further EMO digital and informational contacting of the operator via e-mail.

(5) If you do not consent to the storage of your data as described in (4) above, your registration data will be automatically deleted after a period of 3 years in accordance with Art. 17 of the German Data Protection Regulation (GDPR). After this, a new registration would be necessary for future digital trade fair events.

(6) We also require the data you provide in the course of registration in order to be able to contact you in response to a corresponding inquiry or for any other reason. In addition, your data can be stored by the exhibitor in the event of an active, digital exchange of business cards at the trade fair stand and processed, among other things, for the purpose of contacting you.
In addition, as a trade fair organizer, we may allow ourselves - on the basis of legitimate interest pursuant to Art. 6 (1) lit. f GDPR - to contact you for future VDW trade fair events.

(7) When registering for EMO digital, we use the so-called double-opt-in procedure. This means that after your registration we will send you an e-mail to the e-mail address you have provided in which we ask you to confirm that you complete this registration and wish to receive mails in the context of EMO digital. If you do not confirm your registration within 24 hours, your information will be blocked and automatically deleted after one month. In addition, we store your respective IP addresses used and times of registration and confirmation. The purpose of this procedure is to be able to prove your registration and, if necessary, to clarify any possible misuse of your personal data.

The legal basis for this processing is Art. 6 para. 1 p. 1 lit. f GDPR.

IV. Integration of external service providers

The Internet lives from the linking with other offers. We have also integrated various external service providers into our website.

a. Integration of social links

The VDW is present in various social networks. Via this website you have the possibility to reach our local websites comfortably via a link. The purpose, duration and scope of the data collection and the further processing and use of your data as well as your rights in this regard and setting options for the protection of your privacy can be found in the data protection information of the respective social networks:

• Facebook: https://www.facebook.com/privacy/explanation
• Instagram: https://help.instagram.com/519522125107875
• Xing: https://privacy.xing.com/en/privacy-policy
• LinkedIn: https://www.linkedin.com/legal/privacy-policy
• Twitter: https://twitter.com/privacy?lang=de
• IndustryArena: https://en.industryarena.com/privacy
• YouTube: https://policies.google.com/privacy

b. Integration of Google Maps

On this website we use the services of Google Maps, another service provided by Google, Inc. This serves the purpose of displaying interactive maps directly on the website, making it easy for you to find the locations indicated by us on the website and enabling convenient use of the map function.

This application is accessed directly from Google's servers, so the company gets the IP address currently assigned to you. By visiting the website, Google receives the information that you have accessed the corresponding subpage of our website. Whether and to what extent or over what period the IP address is stored by Google and used internally is beyond our knowledge. The legal basis for the integration of this service is Art. 6 (1) sentence 1 lit. f GDPR.

If you are registered with a Google service, Google can assign the visit to your account. Even if you are not registered with Google or have not logged in, Google may still store your IP address and use it to create your profile. Google stores the data collected about you as user profiles and uses these for the purposes of advertising, market research and/or the design of your website to meet your needs. Such evaluation is carried out in particular (also for users who are not logged in) in order to display demand-oriented advertising and to inform other users of the social network about your activities on our website. You have the right to object to the creation of these user profiles on Google.

We would like to point out that data processing by Google may take place outside the EU/EEA. Google also processes your personal data in the United States and has subjected itself to the so-called standard contractual clauses (Art. 46. § 2 and 3 GDPR). For more information about privacy at Google, please visit http://www.google.de/intl/de/policies/privacy/.

c. Integration of YouTube

Our website uses plugins from the YouTube page operated by Google. The site is operated by YouTube, LLC, 901 Cherry Ave, San Bruno, CA 94066, USA.

When you visit one of our pages equipped with a YouTube plug-in, a connection is established to the YouTube servers. This will tell the YouTube server which of our pages you have visited.

If you are logged in to your YouTube account, you can allow YouTube to directly associate your surfing behavior with your personal profile. You can prevent this by logging out of your YouTube account.

The use of YouTube is in the interest of an appealing presentation of our online offers and is therefore based on Art. 6 para. 1 lit. f GDPR. We only record the extent to which YouTube videos are accessed and delete this data after a period of two years.

You can find further information on the handling of user data in YouTube's data protection declaration at: https://www.google.de/intl/de/policies/privacy .

d. Integration of reCaptcha

In order to protect user requests via the Internet contact form, online ticket registrations and newsletter orders, this website uses the reCAPTCHA service of Google Inc. (Google) is used on this website on the basis of Art. 6 §1 lit. f GDPR. The query serves to distinguish whether the input is made by a human being or abusively by automated, machine processing. The query includes the sending of the IP address and possibly other data required by Google for the service reCAPTCHA to Google. For this purpose, your input will be transmitted to Google and used there. By using reCAPTCHA, you agree that the recognition you provide will be incorporated into the digitization of old works. A further storage of data about the use of the service offer does not take place.

IP anonymization is activated on this website. Your IP address will be truncated by Google within member states of the European Union or in other states which are parties to the Agreement on the European Economic Area before. Only in exceptional cases will the full IP address be transferred to a Google server in the USA and shortened there. On behalf of the operator of this website, Google will use this information to evaluate your use of this service. The IP address transmitted by your browser in the context of reCAPTCHA is not combined with other data from Google. For these data the deviating data protection regulations of the enterprise Google apply. You can find more information about Google's privacy policy at: https://policies.google.com/privacy?hl=en.

e. Integration of Facebook counting pixels (also "Facebook Connect")

Via Facebook, pixel-sized files, so-called pixels (also called Facebook pixel or tracking pixel) can be set on the basis of Art. 6 §1 lit. f GDPR. When the website is called up, this pixel is also retrieved from the Facebook server. First, technical information such as browser, operating system, IP address and access data (date, time, geographical information) are retrieved. This serves, among other things, to improve this offer and to improve the user interface. This also includes click and surf behavior, i.e. when which pages are open for how long and what was particularly interesting on these pages, e.g. how long the scroll wheel did not move. Technically, this behavior can be assigned to individual users, but it is neither our nor Facebook's aim to observe individual users, but rather to create a better user interface based on the general behavior.

f. Integration of Google Analytics

(1) This website uses Google Analytics on the basis of Art. 6 §1 lit. f GDPR, a web analytics service provided by Google, Inc. ("Google"). Google Analytics uses "cookies", which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there. In the event that IP anonymization is activated on this website, however, your IP address will be truncated beforehand by Google within member states of the European Union or in other contracting states to the Agreement on the European Economic Area. The analysis of this website enables us to make the offer more attractive for you and to optimize our offer (legitimate interest).

(2) Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there. On behalf of the operator of this website, Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity and providing other services relating to website activity and internet usage to the website operator. The IP address transmitted by your browser as part of Google Analytics will not be merged with other data from Google.

(3) You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. You can also prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) to Google and the processing of this data by Google by downloading and installing the browser plugin available at the following link: https://tools.google.com/dlpage/gaoptout?hl=en.

g. Integration of Econda Analytics

In order to design and optimise this website in line with requirements, econda GmbH technologies collect and store data on access to this website and use this data to create user profiles using pseudonyms. For this purpose, cookies can be used which enable the recognition of an Internet browser. IP addresses are made unrecognizable immediately after receipt.

The legal basis for the storage of cookies is the consent given (Art. 6 Para. 1 S. 1 lit. a GDPR). Further evaluation of the data collected over a period of up to two years is based on Art. 6 (1) sentence 1 lit. f GDPR.

h. Integration of Zoom platform

The Zoom platform is used on this website for video conferencing and web sessions. For more information on Zoom's privacy policy and terms of use, please visit the following links: Zoom Privacy Policy and Zoom Terms of Use.

V. Our Cookie Policy

1. General information on the use of cookies

Our website uses so-called cookies. Cookies are small text files that are stored on your terminal and stored by your browser. They serve to make our offers more user-friendly, more effective and safer. We use so-called temporary cookies, which are automatically deleted when you close your browser ("session cookies"), as well as persistent (permanent) cookies.

You have the choice whether you want to allow the setting of cookies or not. You can make changes in your browser settings. You have the choice whether you accept all cookies, whether you are informed when cookies are set or whether you want to reject all cookies. If you decide for the last variant, it is possible that you cannot use our offer completely.

When cookies are used, a distinction must be made between the mandatory cookies and those required for further purposes (measurement of access figures, advertising purposes).

2. Mandatory required cookies when using the website

We use session cookies on our websites, which are absolutely necessary for the use of our websites. This includes cookies that allow us to recognize you while you are visiting the site in a single session. These session cookies contribute to the secure use of our offer, for example by enabling the secure processing of the shopping cart function and the payment process. The legal basis for data processing is Art. 6 Para. 1 S. 1 f) GDPR].

3. Use of cookies with your consent

Below you will find an overview of the cookies that are used by us with your consent given at the beginning of the use of the website (Art. 6 Para. 1 S. 1 a) GDPR). You will also find an opt-out option for each presentation of the application. These are cookies for recording the usage behaviour of our website and cookies that are used for advertising purposes.

a. Use of cookies to record user behaviour (tracking)

The use of tracking cookies enables us to recognize users when they access our website again and to assign usage processes to an internally assigned code number (pseudonym). In this way, we can record repeated visits to our website and analyse them in context. Specifically, the following tracking cookies are used:

• Google Tag Manager
• Google Analytics
• Econda Analytics

In order to design and optimise this website in line with requirements, Google Analytics technologies collect and store data on access to this website and use this data to create user profiles using pseudonyms. For this purpose, cookies can be used which enable the recognition of an Internet browser. IP addresses are made unrecognizable immediately after receipt.

The legal basis for the storage of cookies is the consent given (Art. 6 Para. 1 S. 1 lit. a GDPR). Further evaluation of the data collected over a period of up to two years is based on Art. 6 (1) sentence 1 lit. f GDPR.

Visitors to this website can access this data collection and storage at any time for the future by clicking on the link "Data collection and storage for the future contradict here" on the privacy@vdw.de.

The objection only applies to the device and the web browser on which it was set, please repeat the process on all devices if necessary. If you delete the opt-out cookie, requests will be sent to Google Analytics again.

b. Use of tracking code for the purpose of lead generation

We analyze our visitor data with the help of an external service provider.
For this purpose, we pass on the data obtained from the use of IP research to Pulserio AG, Wassergrabe 3, 6210 Sursee, Switzerland, https://leadrebel.io/.
Categories of data subjects are website visitors and users of our web services.
The purpose of the processing is to evaluate the data generated from IP research for lead generation.
If visitors to our website are asked for their consent, the legal basis for processing the data is consent in the sense of art. 6 para. 1 lit. a GDPR. Otherwise, the data is based on our legitimate interest in the sense of art. 6 para. 1 lit. f GDPR processed. Our legitimate interest lies in the generation of leads by analyzing the data obtained using IP research.
On this page: https://leadrebel.io/optout you have an opt-out option. In the event of an optout, your data will no longer be recorded by LeadRebel.

VI. Deletion and Storage of personal data

a. Deletion

(1) We process and store personal data of the data subject only as long as this is necessary to achieve the purpose of storage. Storage may take place beyond this, insofar as this has been provided for by the European or national legislator in Union regulations, laws or other provisions to which the controller is subject.

(2) As soon as the purpose of storage ceases to apply or a storage period prescribed by the aforementioned regulations expires, the personal data shall be routinely blocked or deleted.

(3) For details please refer to the paragraph "Registration for EMO digital (incl. Web Sessions) and user data"

b. Storage period

We generally delete your personal data provided during registration for EMO digital (including Web Sessions) 3 years after your participation in the event, unless there are legal retention periods that prevent the deletion of your data.

If you consent to the storage of your personal data for the purpose of participating in upcoming EMO digital (including Web Sessions) during the registration process, we will also store your data beyond the above-mentioned storage period until such time as you withdraw your consent.

If we process your personal data based on your consent for the purpose of advertising, your data will be deleted immediately after revocation of your consent.

VII. Rights of the user (data subject)

If personal data is processed by you, you are a data subject within the meaning of the GDPR. You have the following rights vis-à-vis us as the data controller:

(1) Right to information

You may request confirmation from us as to whether personal data concerning you is being processed by us. If there is such processing, you can request information from the controller about the following:

1. the purposes for which the personal data are processed;
2. the categories of personal data which are processed;
3. the recipients or categories of recipients to whom the personal data concerning you has been or will be disclosed;
4. the planned duration of the storage of the personal data concerning you or, if concrete information on this is not possible, criteria for determining the storage duration;
5. the existence of a right to rectification or erasure of personal data concerning you, a right to restriction of processing by the controller or a right to object to such processing;
6. the existence of a right of appeal to a supervisory authority;
7. any available information on the origin of the data, if the personal data are not collected from the data subject;
8. the existence of automated decision-making, including profiling, pursuant to Art. 22(1) and (4) of the GDPR and, at least in these cases, meaningful information about the logic involved and the scope and intended effects of such processing for the data subject. You have the right to request information about whether the personal data concerning you is transferred to a third country or to an international organization. In this context, you may request to be informed about the appropriate safeguards pursuant to Art. 46 GDPR in connection with the transfer.

(2) Right to rectification

You have a right of rectification and/or completion towards us, if the processed personal data concerning you are incorrect or incomplete. We shall carry out the rectification without undue delay.

(3) Right to restriction of processing

Under the following conditions, you may request the restriction of the processing of personal data concerning you:

1. if you dispute the accuracy of the personal data concerning you, for a period of time that allows us to verify the accuracy of the personal data;
2. if the processing is unlawful and you object to the erasure of the personal data and request instead the restriction of the use of the personal data;
3. if we no longer need the personal data for the purposes of processing, but you need it for the assertion, exercise or defense of legal claims, or
4. if you have objected to the processing pursuant to Art. 21 (1) GDPR and it has not yet been determined whether our legitimate interests outweigh your interests meriting protection. If the processing of personal data concerning you has been restricted, this data may - apart from being stored - only be processed with your consent or for the assertion, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of an important public interest of the Union or a Member State. If the restriction of processing has been restricted in accordance with the above conditions, you will be informed by us before the restriction is lifted.

(4) Right to deletion

You may request that we delete the personal data concerning you without undue delay, provided that one of the following reasons applies:

1. The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed;
2. You revoke your consent on which the processing was based pursuant to Art. 6 (1) a or Art. 9 (2) a GDPR and there is no other legal basis for the processing.
3. You object to the processing pursuant to Art. 21(1) GDPR and there are no overriding legitimate interests for the processing, or you object to the processing pursuant to Art. 21 (2) GDPR.
4. The personal data concerning you has been processed unlawfully.
5. The deletion of personal data concerning you is necessary for compliance with a legal obligation under Union law or the law of a member state to which we are subject.
6. The personal data concerning you was collected in relation to information society services offered pursuant to Art. 8 (1) GDPR. If we have made the personal data concerning you public and we are obliged to erase the published data pursuant to Art. 17 (1) GDPR or the aforementioned paragraph, we shall take reasonable steps, including technical measures, to inform data controllers processing the personal data, taking into account the available technology and the cost of implementation, that you, as the data subject, have requested that they erase all links to or copies or replications of such personal data.

The right to erasure does not exist insofar as the processing is necessary to

1. to exercise the right to freedom of expression and information;
2. for compliance with a legal obligation which requires processing under Union or Member State law to which we are subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in us;
3. for the assertion, exercise or defense of legal claims.

(5) Right to information

If you have asserted the right to rectification, erasure or restriction of processing against us, we are obliged to notify all recipients to whom the personal data relating to you has been disclosed of this rectification or erasure of the data or restriction of processing, unless this proves impossible or involves a disproportionate effort. You have the right against us to be informed about these recipients.

(6) Right to data portability

You have the right to receive the personal data concerning you that you have provided to us in a structured, common and machine-readable format. In addition, you have the right to transfer this data to another controller without hindrance by us, provided that

1. the processing is based on consent pursuant to Art. 6 (1) a GDPR or Art. 9 (2) a GDPR or on a contract pursuant to Art. 6 (1) b GDPR and
2. the processing is carried out with the aid of automated procedures. In exercising this right, you also have the right to have the personal data concerning you transferred directly from one controller to another controller, insofar as this is technically feasible. Freedoms and rights of other persons must not be affected by this. The right to data portability does not apply to processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

(7) Right of objection

You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out on the basis of Art. 6 (1) (e) or (f) GDPR; this also applies to profiling based on these provisions. We will no longer process the personal data concerning you unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the purpose of asserting, exercising or defending legal claims. If the personal data concerning you is processed for the purposes of direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purposes of such marketing; this also applies to profiling, insofar as it is related to such direct marketing. If you object to the processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes. You have the possibility, in connection with the use of information society services, notwithstanding Directive 2002/58/EC, to exercise your right to object by means of automated procedures using technical specifications.

(8) Right to revoke the declaration of consent under data protection law

You have the right to revoke your declaration of consent under data protection law at any time. The revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.

(9) Automated decision in individual cases including profiling

You have the right not to be subject to a decision based solely on automated processing - including profiling - which produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision

1. is necessary for the conclusion or fulfillment of a contract between you and us,
2. is permitted by legislation of the Union or a Member State to which we are subject and that legislation contains appropriate measures to safeguard your rights and freedoms and your legitimate interests, or
3. is done with your express consent.

However, these decisions may not be based on special categories of personal data pursuant to Art. 9(1) of the GDPR, unless Art. 9(2)(a) or (g) of the GDPR applies and appropriate measures have been taken to protect the rights and freedoms and your legitimate interests. With regard to the cases mentioned in Section 18.9.1 No. 1 and 3 (cf. Art. 22 Para. 2 lit. a. and c. GDPR), we take appropriate measures to safeguard your rights and freedoms as well as your legitimate interests, which include at least the right to obtain the intervention of a person on the part of the controller, to express your point of view and to contest the decision.

(10) Right to complain to a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your residence, workplace or the place of the alleged infringement, if you consider that the processing of personal data concerning you infringes the GDPR. The supervisory authority to which the complaint has been lodged shall inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy under Art. 78 GDPR.

Legal bases of the processing of personal data

(1) Insofar as we obtain the consent of the data subject for processing operations involving personal data, Art. 6(1)(a) GDPR shall serve as the legal basis.

(2) When processing personal data that is necessary for the performance of a contract to which you are a party, Art. 6(1)(b) GDPR serves as the legal basis. This also applies to processing operations that are necessary for the performance of pre-contractual measures.

(3) Insofar as the processing of personal data is necessary for the fulfillment of a legal obligation to which we are subject, Art. 6 (1) lit. c GDPR serves as the legal basis.

(4) In the event that vital interests of the data subject or another natural person make it necessary to process personal data, Art. 6(1)(d) GDPR shall serve as the legal basis.

(5) If the processing is necessary to protect a legitimate interest of us or a third party and the interests, fundamental rights and freedoms of the data subject do not override the former interests, Art. 6(1)(f) GDPR serves as the legal basis for the processing. Our legitimate interest is to offer our services.

VIII. General information for the handling of personal data in the VDW

Data Protection Manager at VDW:

Klaus-Peter Kuhnmünch VDW e. V. Head of Department Legal and Special Tasks Lyoner Straße 18 60528 Frankfurt am Main Phone: + 49 69 756081-38 Mail: privacy@vdw.de

M.Sc. Franck-Donald Njoya VDW e. V. Head of Department IT and Data Privacy Management Lyoner Straße 18 60528 Frankfurt am Main Phone: + 49 69 756081-38 Mail: privacy@vdw.de

You can reach our data protection officer as follows: Scheja und Partner Rechtsanwälte mbB
Adenauerallee 136
53113 Bonn
Phone: +49 228 227 226-0
Mail: info@scheja-partner.de
https://www.scheja-partner.de/kontakt/kontakt.html

IX. Subject to change of this privacy policy

This privacy policy for EMO digital (and associated Web Sessions) is valid as of may 2023.

Due to the further development of our website or individual areas of the website, changes to our services and offers, or due to changes in the legal situation, it may become necessary to amend the data protection declaration. We will point out any changes.